Employee Handbook Policy - Draft of Mine

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Employee Handbook Policy - Draft of Mine

Postby tamc9395 » Tue Jan 08, 2013 10:44 pm

As an owner of a new business, I am in the process of preparing a employee handbook for future hires. Since I need to protect the business, it sets the tone for a different prespective.

Please provide feedback accordingly. Most of this was boilerplate from a group we hired to prepare the document, I think the edit is obvious. Any other items:


No Weapons in the Workplace

Possession, use or sale of weapons, firearms or explosives on work premises, while operating company machinery, equipment or vehicles for work-related purposes or while engaged in company business off premises is forbidden except where expressly authorized by the company and permitted by state and local laws. This policy applies to all employees, including but not limited to, except those who have a valid permit to carry a firearm. This policy does not apply to firearms stored in the employee's locked motor vehicle.

Employees who are aware of violations or threats of violations of this policy are required to report such violations or threats of violations to their supervisor immediately.

Violations of this policy will result in disciplinary action, up to and including discharge.
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Re: Employee Handbook Policy - Draft of Mine

Postby C-dub » Tue Jan 08, 2013 10:50 pm

tamc9395 wrote:This policy applies to all employees, including but not limited to, except those who have a valid permit to carry a firearm.

This sentence is a mess. Consider taking the red part out, adding something to it so that it makes sense, or splitting the whole thing into two separate sentences.
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Re: Employee Handbook Policy - Draft of Mine

Postby Wes » Tue Jan 08, 2013 10:58 pm

Agreed, normally that portion would not be followed by the word except. It would be to apply it to a specifically named group.
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Re: Employee Handbook Policy - Draft of Mine

Postby SRO1911 » Tue Jan 08, 2013 11:23 pm

MIne is a little simpler

"Employees are to follow all state and federal laws with regard to drugs, alcohol and, firearms."

and this...

"All full employees are eligible for reimbursement of a portion of costs associated with educational expenses or licensing which can be shown to benefit the company, reimbursements must be approved in advance"

Having a CHL is a benefit - you have my assets, I want them protected - I'll chip in for your license.
When any govt, or church,says This you can't read, are forbidden to know, the result is tyranny and oppression. Little force is needed to control a man who has been hoodwinked; no force can control a free man, not the rack, bombs, not anything, you can't conquer a free man, at most you can kill him.
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Re: Employee Handbook Policy - Draft of Mine

Postby Jumping Frog » Wed Jan 09, 2013 7:41 am

SRO1911 wrote:MIne is a little simpler

"Employees are to follow all state and federal laws with regard to drugs, alcohol and, firearms."

My take is simply, "Illegal possession drugs, alcohol, weapons, or other substances will result in employee discipline, including but not limited to termination of employment."
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Re: Employee Handbook Policy - Draft of Mine

Postby A-R » Wed Jan 09, 2013 8:23 am

SRO1911 wrote:MIne is a little simpler

"Employees are to follow all state and federal laws with regard to drugs, alcohol and, firearms."

and this...

"All full employees are eligible for reimbursement of a portion of costs associated with educational expenses or licensing which can be shown to benefit the company, reimbursements must be approved in advance"

Having a CHL is a benefit - you have my assets, I want them protected - I'll chip in for your license.


Careful there, could be construed you're paying them to provide armed security - a no no :nono: in Texas without proper security license
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Re: Employee Handbook Policy - Draft of Mine

Postby Jaguar » Wed Jan 09, 2013 8:51 am

How about, "No illegal weapons allowed." Short and sweet. :thumbs2:

Where I was previously employed the whole section on firearm and weapons was scrapped and changed to the wording above. I had a meeting with the president of the company, before it started I asked about the change, he patted his side and said, "I wanted to be able to carry."
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Re: Employee Handbook Policy - Draft of Mine

Postby flechero » Wed Jan 09, 2013 11:57 am

A-R wrote:
SRO1911 wrote:MIne is a little simpler

"Employees are to follow all state and federal laws with regard to drugs, alcohol and, firearms."

and this...

"All full employees are eligible for reimbursement of a portion of costs associated with educational expenses or licensing which can be shown to benefit the company, reimbursements must be approved in advance"

Having a CHL is a benefit - you have my assets, I want them protected - I'll chip in for your license.


Careful there, could be construed you're paying them to provide armed security - a no no :nono: in Texas without proper security license



The benefit doesn't have to be "armed security"- it can be peace of mind from the background check, which includes mental illness. He can say it was cheaper than a corporate background check and didn't violate any hippa laws. (which would be true) You know that mental health is front and center these days.
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Re: Employee Handbook Policy - Draft of Mine

Postby SRO1911 » Wed Jan 09, 2013 3:48 pm

I was careful not to specify WHAT training would be reimbursed - only the portions of my post in quotation marks appears.

My employees, when I have had them (now its just me, the secretary/chaser, and a pair of part timers as needed) are well aware of my stance on weapons. My shop is about 300 yrds past the middle of no-where on the left. In my office there is a rack with a 12 gauge and a .22, for all the world to see - snake removal is a common summer passtime - - I understand how much of this would not be kosher in an 'office' type setting, but out in the stix we do things just a bit different.
When any govt, or church,says This you can't read, are forbidden to know, the result is tyranny and oppression. Little force is needed to control a man who has been hoodwinked; no force can control a free man, not the rack, bombs, not anything, you can't conquer a free man, at most you can kill him.
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Re: Employee Handbook Policy - Draft of Mine

Postby Dave2 » Wed Jan 09, 2013 4:04 pm

SRO1911 wrote:I was careful not to specify WHAT training would be reimbursed - only the portions of my post in quotation marks appears.

Yeah, but I kinda agree with him. Best not to give hostile lawyers any ideas if something bad happens.
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Re: Employee Handbook Policy - Draft of Mine

Postby tamc9395 » Thu Jan 10, 2013 12:08 am

Thank you all for the insight and feedback. I may still tweak it some more and I really like the short/simple version, but want to encourage folks to obtain a license if they desire to carry.
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Re: Employee Handbook Policy - Draft of Mine

Postby Dave2 » Thu Jan 10, 2013 2:04 am

tamc9395 wrote:Thank you all for the insight and feedback. I may still tweak it some more and I really like the short/simple version, but want to encourage folks to obtain a license if they desire to carry.

I still don't see what's wrong with a one-page manual that says (in its entirety) "Do do your job and don't do anything illegal", but maybe that's why I'm neither a lawyer, nor in charge of employee handbooks.
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Re: Employee Handbook Policy - Draft of Mine

Postby ctb5 » Thu Jan 10, 2013 6:55 pm

tamc9395 wrote:Possession, use or sale of weapons, firearms or explosives on work premises, while operating company machinery, equipment or vehicles for work-related purposes or while engaged in company business off premises is forbidden except where expressly authorized by the company and permitted by state and local laws. This policy applies to all employees, including but not limited to, except those who have a valid permit to carry a firearm. This policy does not apply to firearms stored in the employee's locked motor vehicle.

Employees who are aware of violations or threats of violations of this policy are required to report such violations or threats of violations to their supervisor immediately.

Violations of this policy will result in disciplinary action, up to and including discharge.


My take on it (and no, I am not a lawyer):

You create a potential minefield by saying "where expressly authorized by the company". Since your policy doesn't actually authorize anything, it could be construed as denying everything.
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Re: Employee Handbook Policy - Draft of Mine

Postby C-dub » Thu Jan 10, 2013 9:22 pm

flechero wrote:The benefit doesn't have to be "armed security"- it can be peace of mind from the background check, which includes mental illness. He can say it was cheaper than a corporate background check and didn't violate any hippa laws. (which would be true) You know that mental health is front and center these days.

Interesting. I wonder if it would be acceptable to make having a CHL a prerequisite for employment?
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Re: Employee Handbook Policy - Draft of Mine

Postby tamc9395 » Thu Jan 10, 2013 10:11 pm

ctb5 wrote:You create a potential minefield by saying "where expressly authorized by the company". Since your policy doesn't actually authorize anything, it could be construed as denying everything.



I guess my indirect goal is if you spend the effort to be educated, then you can be allowed to carry while you are an employee and working. Anything else does not provide implied or approved consent to carry a weapon illegally on your person (other then MPA).

Most of the language was provided by a hired payroll service who I take has most of my (employer) best interest's at mind, I am tweaking things accordingly. It has been an interesting process to say the least in learning what rights EMPLOYERS still have when you are a small business.

As always, thank you for the feedback.
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